9 best When2Meet alternatives in 2026
When2Meet still works, but it has no calendar sync, shows ads to your participants, and stops at the heatmap. The best alternatives fix one of those three things. Meetly imports Google, Outlook, Apple and .ics calendars. LettuceMeet is a cleaner ad-free grid. Timeful is open source. Doodle is the paid suite. This list ranks nine by who each one actually suits.
When2Meet has been running largely unchanged for close to two decades, which is why it still gets recommended. The complaints are consistent though, and they are not about the grid. They are about what the grid does not do: it cannot read your calendar, it puts ads in front of the people you invited, and once the heatmap is drawn you are on your own.
What is actually wrong with When2Meet?
- No calendar integration at all. Every participant reconstructs their week from memory, every poll. This is the big one.
- Ads on the response page. Your invitees see them.
- Nothing happens after the vote. No reminders, no invite, no meeting link, no way to see who has not responded.
- Weak time zone handling in days-of-week mode, where a recurring weekday has no fixed offset.
- Time grid only. There is no way to ask which weekend works without faking it with arbitrary hours.
Which When2Meet alternative is best?
Meetly
the grid, with every calendar imported- Best for
- Groups split across Google, Outlook and Apple who are tired of retyping their week.
- Price
- Free, no ads, no participant cap
Meetly vs When2Meet in detail- Imports busy time from Google, Outlook, Apple iCloud and any .ics feed
- Works even when a Microsoft 365 tenant blocks third-party calendar apps, via .ics link or upload
- Connected calendars refresh in the background, so a week-long poll does not go stale
- Ranks the best slots instead of leaving you to read a heatmap
- Finalize sends a calendar invite plus an optional Meet, Zoom or Teams link
- Tracks who has not responded and reminds only those people
- Not open source and not self-hostable
- No booking pages or sign-up sheets
- Newer, so your group will not recognise the link the way they recognise When2Meet
LettuceMeet
When2Meet redesigned, without the ads- Best for
- Google-only groups who want the familiar grid with a better interface.
- Price
- Free, no ads
Meetly vs LettuceMeet- Genuinely free with no paid tier and no advertising
- Optional Google sign-in overlays your existing events behind the grid
- Much better on a phone than When2Meet
- Confirmed meetings can be pushed to Google Calendar
- Google is the only calendar it reads
- Availability is a snapshot, it does not re-sync later
- No reminders, invitee tracking or ranked suggestions
Timeful (formerly Schej)
the open-source calendar-aware poll- Best for
- Teams who want to read the source or self-host, and who live in Google Calendar.
- Price
- Free, source is public
Meetly vs Schej / Timeful- Open source and self-hostable
- Pulls Google Calendar into the grid so filling it in is close to one click
- Availability groups keep a recurring group's availability on file
- No ads
- Built around Google, so Outlook and Apple users fill in manually
- Rebrand means old schej.it links and bookmarks now redirect
- No finalize, invite or meeting-link step
Rallly
self-hosted, AGPL, data stays yours- Best for
- Organizations with data residency requirements or a policy against new external processors.
- Price
- Free hosted tier plus paid Pro, or self-host on your own server
Meetly vs Rallly- AGPL v3, ships as a Docker image on PostgreSQL
- No account needed to vote
- Over ten languages
- Clean yes, no and maybe voting on a fixed option list
- Option list rather than a continuous grid, so you must know the candidate times first
- Self-hosting is a real operational cost
- Calendar integration is Google on the hosted product
Xoyondo
the generous free all-rounder- Best for
- Organizers who also need opinion polls and sign-up sheets in the same free tool.
- Price
- Free with light ads, paid tiers remove them
Meetly vs Xoyondo- No account required, no cap on polls or participants
- Date polls, opinion polls and sign-up sheets in one place
- Confidential voting so participants cannot see each other's answers
- Message board attached to each poll
- Light ads on the free tier, and your participants see them
- No calendar sync on the free poll flow
- Option list rather than a drag grid
Doodle
the paid suite that started the category- Best for
- Organizations already paying for a seat who need booking pages and sign-up sheets too.
- Price
- Free tier is one group poll with ads. Pro is 11 dollars per month billed annually
Meetly vs Doodle- Most complete feature set in the category
- Reminders, deadlines and hidden participants
- Booking pages and sign-up sheets included
- Admin console, roles and custom branding on Team
- Free tier is one group poll and one calendar connection
- Free tier shows ads to the people you invite
- Team has a two-seat minimum, so the real floor is roughly 216 dollars a year
Outlook Scheduling Poll
built into Outlook, no extra tool- Best for
- Groups entirely inside one Microsoft 365 tenant.
- Price
- Included with eligible Microsoft 365 business, education and enterprise plans
Meetly vs Outlook Scheduling Poll- Reads attendee free/busy directly inside your tenant
- Lives in the email thread rather than a separate site
- Can book the meeting automatically once consensus is reached
- Nothing new to adopt
- Needs an eligible Microsoft 365 work or school account
- Administrators can disable it, and many have
- Free/busy reading stops at your tenant boundary
- Replaced the FindTime add-in, which was retired in December 2023
Google Calendar Find a Time
no poll at all, if you can get away with it- Best for
- Meetings where every attendee is inside your own Google Workspace domain.
- Price
- Free with a Google account
Meetly vs Google Calendar- Instant, with no link to send and no waiting for responses
- Reads real free/busy rather than what people remember
- Already in the tool where the meeting will live
- Only reads calendars inside your own Workspace domain
- External guests appear as unknown, which looks deceptively like free
- No concept of preference, only availability
Calendly
the wrong shape for groups, right for booking- Best for
- One-to-one bookings where others should claim your open slots.
- Price
- Free tier has no meeting polls. Standard is 10 dollars per seat per month billed annually
Meetly vs Calendly- Best in class for inbound one-to-one booking
- Round robin and routing on team tiers
- Deep workflow automation and integrations
- Meeting polls are a paid feature, absent from the free plan
- Built around one host's availability, not group consensus
- Overkill and mispriced if group polls are all you need
How do I pick one in thirty seconds?
| If this is your situation | Use |
|---|---|
| Group is on mixed calendars and sick of retyping | Meetly |
| Everyone is on Google, you just want a nicer When2Meet | LettuceMeet |
| You need to self-host or read the source | Rallly or Timeful |
| You also need sign-up sheets, for free | Xoyondo |
| You already pay for a scheduling seat | Doodle |
| Everyone is in one Microsoft 365 tenant | Outlook Scheduling Poll |
| Everyone is in one Google Workspace domain | Google Calendar Find a Time |
| You are the host and others book you | Calendly or Cal.com |
What is the closest free alternative to When2Meet?
LettuceMeet is the closest like-for-like: the same drag grid, free, and without the advertising. Meetly is the closest if you want the grid filled from your calendar rather than by hand.
Is there a When2Meet alternative that syncs with Outlook?
Meetly does, including a published-calendar-link and .ics upload path for Microsoft 365 tenants whose administrators block third-party app consent. Outlook Scheduling Poll is the native option if everyone is inside one tenant.
Are there open-source When2Meet alternatives?
Two worth knowing. Rallly is AGPL v3 and ships as a Docker image. Timeful, formerly Schej, has a public repository and pulls Google Calendar into the grid.
Which alternative works without any account?
Meetly, LettuceMeet and Xoyondo all let organizers create and participants respond without an account. Doodle and Calendly require an account to create.
Do any of these avoid showing ads to my participants?
Meetly, LettuceMeet, Timeful, Rallly and the two native calendar options show no ads. When2Meet, Doodle's free tier and Xoyondo's free tier all do.
Try it on your next group meeting
Create a poll, share one link, and let everyone import their calendar instead of retyping their week.
Create a free pollPricing checked 29 July 2026 against When2Meet, LettuceMeet, Timeful, Rallly, Xoyondo plans, Doodle pricing, Calendly pricing and Outlook Scheduling Poll. Prices move; if something here is out of date it is a mistake, not a position.